AETNA PPO IL - 3 month or 6 month "program"

Bill I.
on 10/23/08 3:03 am, edited 10/23/08 3:23 am - Ashton, IL

I had really thought that the group at U of Chicago would work with their patients to supervise the 3 month option, but apparently they "don't do that".  The options in blue or green below represent what is seemingly the most difficult to meet portion the the Aetna WLS qualifications.

6 month option requires cooperation of family physician/PCP but might be the only viable option at this point. 

Family docs have never been especially cooperative or understanding about weight loss anything, but I guess I can try again with my current doc.  6 months sounds like a long time, but if the precert really can go forward before the 6 months are finished it might not be so bad.

Maybe I can print out the requirement so doc will keep good notes.

If anyone has another idea or knows of a multidisciplinary pre-surgery program in Chicagoland please advise.

Thanks.


Bill


14. Physician-supervised nutrition and exercise program: Member has participated in physician-supervised nutrition and exercise program (including dietician consultation, low calorie diet, increased physical activity, and behavioral modification), documented in the medical record at each visit. This physician-supervised nutrition and exercise program must meet all of the following criteria:

15. Nutrition and exercise program must be supervised and monitored by a physician working in cooperation with dieticians and/or nutritionists; and

16. Nutrition and exercise program(s) must be for a cumulative total of 6 months or longer in duration and occur within 2 years prior to surgery, with participation in one program of at least three consecutive months. (Precertification may be made prior to completion of nutrition and exercise program as long as a cumulative of six months participation in nutrition and exercise program(s) will be completed prior to the date of surgery.); and

17. Member's participation in a physician-supervised nutrition and exercise program must be documented in the medical record by an attending physician who supervised the member's participation. The nutrition and exercise program may be administered as part of the surgical preparative regimen, and participation in the nutrition and exercise program may be supervised by the surgeon who will perform the surgery or by some other physician. Note: A physician's summary letter is not sufficient documentation. Documentation should include medical records of physician's contemporaneous assessment of patient's progress throughout the course of the nutrition and exercise program. For members who participate in a physician-administered nutrition and exercise program (e.g., MediFast, OptiFast), program records documenting the member's participation and progress may substitute for physician medical records;

1. or

18. Multidisciplinary surgical preparatory regimen: Proximate to the time of surgery, member must participate in organized multidisciplinary surgical preparatory regimen of at least three months duration meeting all of the following criteria, in order to improve surgical outcomes, reduce the potential for surgical complications, and establish the member's ability to comply with post-operative medical care and dietary restrictions:

19. Consultation with a dietician or nutritionist; and
20. Reduced-calorie diet program supervised by dietician or nutritionist; and
21. Exercise regimen (unless contraindicated) to improve pulmonary reserve prior to surgery, supervised by exercise therapist or other qualified professional; and

22. Behavior modification program supervised by qualified professional; and
23. Documentation in the medical record of the member's participation in the multidisciplinary surgical preparatory regimen at each visit. (A physician's summary letter, without evidence of contemporaneous oversight, is not sufficient documentation. Documentation should include medical records of the physician's initial assessment of the member, and the physician's assessment of the member's progress at the completion of the multidisciplinary surgical preparatory regimen.)

kcarlson0814
on 10/24/08 2:30 pm - CA
RNY on 09/10/12
I have Aetna HMO with the same requirements, I'm doing the 6 month program as I couldn't get the 3 month thing to work out... I'm 3 month into it... it feels like an eternity.
HW: 300 / Lapband Low: 247 / RNY: 9/10/12          
R. c
on 10/31/08 2:13 am - nashville, TN
Hi there. I have Aetna Open Access, did the 3 month multi-disciplinary regimen, and was approved 4 days after info was submitted. Step by step, this is what I did:

-I saw my PCP once a month for 3 months (4 visits in total).

-I saw my nutritionist once a month for 3 months (4 visits in total).

-I saw a physical therapist once, and she developed an exercise plan for me.

-I went ahead and had a psych eval, even though it was not required.

-Finally, I typed up a summary letter to go along with office notes for each visit with my PCP and she signed them. These letters detailed what I had been doing each month, as far as preparation for surgery.

While i was afraid of denial, apparently this info was enough (along with one set office notes for each of the past two years documenting a history of obesity) to be approved.

Info was submitted on 8/25, I was approved on 8/28, and had surgery on 9/16.

If there is anything i can help you with, please feel free to PM me.
~* Rosie *~      2-16-10  
 











yeaokaybye
on 11/14/08 3:48 pm
hey william, hows your struggle with U of C going? I am having the same one.. with Aetna!

Ugh U of C appearently doesnt know or get involved in anything.... i give them a way thumbs down on this.  I was just wondering what you have been doing or tried. 

i have 3 months in with my pcp but nutritionist yet.

im clueless, really.








I'm the Queen... my pantyhose say so!!!!!!!

Bill I.
on 11/19/08 3:56 am - Ashton, IL
yeaokaybye,

I was wondering too if you found out for sure about the 3 month/6 month thing for yourself. 

I've stopped any U of C proceedings until I can get at least 3 consecutive months at PCP & Dietician.

I had to organize my own "program" and I had to insist when making appts.  I'll have to pay for a lot of it out of pocket, but I knew going in that it would probably cost at least double the "annual out of pocket maximum" before everything was said and done.  I'm not sure I'll need any additional shrink appts since U of C already screen me on that. 

The PCP, dietician(aka behavioral specialist) , and fitness expert have all been very helpful.  I was a little suprised after so many less than helpful  PCPs I've had over the past 10 years.  I just started with this PCP a few months ago.

I first saw my PCP about WLS on Oct 31st, and then again last Friday.  PCP didn't want 2 appts so close together because there wouldn't be anything new to discuss.   I had to explain several times that Aetna needs consecutive calendar months appts or they will defeinitely deny surgery.

I also saw a really good dietician at the same hospital my PCP works out of last Monday.  She really understands how hard it would be for me to lose weight without surgery.

I also started setting up an organized fitness program at the same hospital on Friday.   I will be getting a letter from the excercise physiologist who runs the hospital fitness center that hopefully will cover what is needed by Aetna.  

I plan to see both my PCP and dietician in December and January too (minimum).

Then I hope to get copies of  paperwork from all 3 and forward to U of C sometime in January after my appts.

Based on other posts here I might get a fair shake from Aetna once I've sent all that in. 

I was also surprised that U of C wasn't more helpful.
yeaokaybye
on 11/20/08 3:57 am
Hi William!

Ijust found someone wonderful who used to be Dr alverdy/Prachards Dietician/nutritionist!

If you have found one close to you thats great, this womans name is Tricia Bradley.  Shes over-accomodating.  She will even do phone consults to help if you live further away.

She does pre-op bariatric couciling and post op for bariatric surgery patients.  I had to shake the staff at U of C down about why they do what they do.

If youd like ill give you her info, but if youve found someone close and you like them, by all means stay!

I think U of C is terribley unorganized , staffing is super slow and one hand there doesnt know what the other hand is doing.

I am now on the hunt for a exercise therapist. bah!  Are 3 months required for them also?

Good l uck! at the rate we are both going for looks like we may be roomates with our surgeries hehe










I'm the Queen... my pantyhose say so!!!!!!!

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